Download TSC Imprest Application Form

Download TSC Imprest Application Form

For teachers and secretariat staff under the Teachers Service Commission (TSC), official travel or special assignments often require a financial advance to cover subsistence and transport. This is known as an Imprest. The TSC/ACC/13 Form (Application for Imprest) is the mandatory document you must fill out before departing for any duty that requires commission funding.

Below is the download link for TSC Imprest Application Form 

TSC Imprest Application Form

Above is the download link for TSC Imprest Application Form 

In 2026, TSC has tightened the “Accounting for Imprest” rules, meaning you cannot receive a new advance if you have an outstanding one from a previous journey.

FAQ: Your Guide to TSC Imprest 2026

Q: What is the difference between Standing, Temporary, and Special Imprest? A: The form allows you to select the type of funds you need:

• Temporary Imprest: Most common; used for specific one-off duties like attending a seminar, music festivals, or sports coaching.

• Standing Imprest: Usually held by Heads of Institutions for recurring office expenses.

• Special Imprest: For unique, high-value assignments that fall outside regular travel.

Q: What details are required on the TSC/ACC/13 form? A: You must provide precise information to avoid rejection by the Accounts Department:

• Payroll/TSC Number: Your unique identifier.

• Job Group/Scale: Determines your per diem (daily allowance) rate.

• Proposed Itinerary: Where you are going and how you will get there.

• Number of Days: The duration of the duty.

• Purpose of Duty: A clear explanation (e.g., “KMPDU Games Coordination in Mombasa”).

Q: Who must sign the “Certificates” section of the form? A: The form follows a strict 3-part approval process:

1. Part I (The Applicant): You fill in your details and certify that you have no outstanding debts.

2. Part II (Vote Book Holder): The officer in charge of your department’s budget confirms that there are funds available to pay you.

3. Part III (Authorisation): Final approval by the Director of Finance or an authorized County Director.

Q: How do I “Account” for the imprest after my trip? A: This is where many teachers get into trouble. You must “surrender” your imprest within 7 working days of returning to your station. You do this by filling out a Surrender Form and attaching:

• Original bus/train tickets or fuel receipts.

• Work tickets (if using a government vehicle).

• A copy of the “Certificate of Attendance” from the seminar/event.

Q: What happens if I don’t surrender the imprest on time? A: Under the 2026 TSC Financial Guidelines, any un-accounted-for imprest is recovered in full from your next month’s salary. Additionally, you will be blocked from applying for any further advances until the debt is cleared.

Pro-Tips for a Successful Application

• Apply Early: Submit your form at least 10 working days before your travel date. Processing through the Accounts Department in Upper Hill or the County Office takes time.

• Check Your Bank Details: Ensure the bank account on the form matches the one on your T-Pay profile to avoid “failed electronic transfers.”

• The “Through” Line: If you are a teacher, your application must go “Through” your Head of Institution. If you are a Headteacher, it goes “Through” your Sub-County Director.