Download the TSC Travelling Claim Form

Download the TSC Travelling Claim Form

When teachers or secretariat staff travel for authorized TSC business—such as attending workshops, sports championships, or disciplinary hearings—they are entitled to claim travel expenses. The TSC Travelling Claim Form is the standard document used to request reimbursement for transportation costs, separate from the standard subsistence (per diem) claim.

Below is the download link for TSC Travelling Claim Form

Download the TSC Travelling Claim Form

Above is the download link for TSC Travelling Claim Form

In 2026, with the Finance Act 2025 and the TSC (Amendment) Bill 2024 officially in effect, the process for claiming these expenses has become more transparent, ensuring that teachers are not left out-of-pocket for duties performed away from their workstations.

FAQ: Your 2026 Travel Claim Guide

Q: What exactly can I claim on this form?

A: This form is specifically for transport-related costs:

• Public Transport: Bus, matatu, or SGR train fares.

• Private Vehicle: Mileage allowance if you have prior written approval to use your personal car.

• Hired Transport: Taxi or car hire costs, provided there is an “Authority to Hire” letter attached.

Q: What are the current mileage rates for private vehicles?

A: Under the 2026 guidelines, mileage is paid based on the engine capacity (cc) of your vehicle as per the AA (Automobile Association) of Kenya rates. Generally, the rate ranges from Ksh 26 to Ksh 58 per kilometer, depending on the vehicle’s engine size and the terrain of the journey.

Q: Is there a limit on how much I can claim tax-free?

A: Yes. Under the Finance Act 2025, travel reimbursements based on actual expenditure (receipts) are 100% tax-free. If you are paid a flat “travel allowance” instead of a reimbursement, any amount up to Ksh 10,000 per day is tax-free; anything above that is subject to PAYE.

Q: Can I claim for local travel within my workstation?

A: Generally, no. Travel claims are only valid for journeys that exceed a 50km radius from your official duty station. For trips within your local area, you are expected to use your standard commuter allowance.

Q: What documents are mandatory for a 2026 claim?

A: To avoid your claim being rejected by the Finance Department, you must attach:

1. Work Ticket: If using a government vehicle.

2. Original Receipts: For bus/train/taxi fares.

3. Logbook Copy: If claiming mileage for a private vehicle.

4. Letter of Invitation/Instruction: Proof that you were officially directed to travel.

5. Certificate of Attendance: Signed by the host of the event or meeting.

Q: What is the “90-Day Rule”?

A: You must submit your claim within three (3) months of completing the travel. In 2026, TSC has automated its accounting year-end, meaning claims submitted after 90 days are automatically flagged as “stale” and require a special waiver from the Director of Finance to be processed.

How to Calculate Your Claim