Download the Kenya Police Annual Leave Form for Officers in Scale 5 and Below
For officers in the National Police Service (NPS), taking time off isn’t just a right—it’s essential for maintaining the mental and physical sharpness required for the job. If you are an officer in Scale 5 and below (which typically covers Constables, Corporals, Sergeants, and Senior Sergeants), your leave process is governed by the NPSC Human Resource Policies.
Below is the download link for Kenya Police Annual Leave Form
Kenya Police Annual Leave Form for Officers in Scale 5 and Below
Above is the download link for Kenya Police Annual Leave Form
In 2026, the process remains standardized to ensure that stations remain properly manned while every officer gets their well-deserved break.
FAQ: Your Guide to Annual Leave (Scale 5 & Below)
Q: How many days of annual leave am I entitled to?
A: Officers in Scale 5 and below are generally entitled to 30 working days of annual leave per financial year (July to June). This does not include weekends or public holidays that fall within your leave period.
Q: Which form should I use?
A: You need the Annual Leave Application Form for Officers in Scale 5 and Below. This is a specific document used by the NPSC to track the movement and welfare of junior and middle-tier officers. It is different from the form used by Gazetted Officers (Scale 6 and above).
Q: Can I get a leave allowance?
A: Yes. When you take at least one-half (15 days) of your annual leave, you are eligible for a Leave Allowance. In your application, you must specify whether you wish to receive this allowance. As of 2026, these rates are set by the NPSC and are typically paid once per financial year.
Q: What is a “Leave Address” and why is it required?
A: Because police officers are “always on duty” by law, the service must know where you are in case of a national emergency or an urgent recall. You must provide a physical address and a working phone number where you can be reached during your time off.
Q: Who approves my leave?
A: The process follows the chain of command:
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Applicant: You fill out Part I.
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Officer in Charge (O.I.C): Recommends or denies based on station strength.
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O.C.P.D / Head of Department: Provides the final approval in Part IV.
Q: Can I carry forward unused leave days to 2027?
A: Generally, the “use it or lose it” rule applies to ensure officers actually rest. However, with written permission from the Inspector General or the Director of Human Capital, you may be allowed to carry forward a portion of your leave if “exigencies of service” (work pressure) prevented you from taking it.
Leave Application Checklist
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Timing: Apply at least 14 days before your intended start date.
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Handover: Ensure you have briefed your colleague or supervisor on any pending cases or duties.
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Warrants: If you are traveling to a distant home, check if you are eligible for a Travel Warrant (Railway or Road) to assist with transport costs.
